How to Search for an Enterprise Award File (EAF)

How to Export Search Results

Roles with access to Export Search Results of Enterprise Award File in the Electronic Data Access (EDA) application:

• Acquisition Sensitive Reporting
• Advanced Reporting
• Contracts
• EDA Executive Reporting User
• EAF Administrator

Search for an EAF. Review Search training training for additional Information. EAF Search results are exported to a .xlsx (excel) file and follows the default browser settings to save the file to the local machine.

Exported File Columns:

• Award Number
• Order Number
• CAGE Code
• Issue Office DoDAAC
• Admin Office DoDAAC

EAF Download Process

1. Search for an EAF.
2. Click the Export button above the search results to begin the download process.
3. The .xlsx (excel) file saves to the local machine.
4. Open the file in applicable software, example Microsoft Excel.

How to Export EAF Data to Excel

EAF Administrators may Export an EAF file in Excel format for import to a spreadsheet.

Roles with Export Functionality of Enterprise Award Files in the Electronic Data Access (EDA) application:

• EAF Administrator
• Acquisition Sensitive Reporting
• Advanced Reporting
• Contracts
• EDA Executive Reporting User

Exporting an Enterprise Award File:

1. Log in to Procurement Integrated Enterprise Environment (PIEE) Application (https://piee.eb.mil/).
2. Open the Electronic Data Access (EDA) application by clicking the ‘EDA’ Icon.
3. Select Search under the Enterprise Award File navigation section.
4. Enter the search criterion and click the Search button.
5. Optional Step: Toggle the Base Award with all Orders options above the search results to enable the Award Number hyperlink to view the entire EAF.
6. Find the Award and click the Award Number hyperlink to open the file.
7. To Export all the Results returned for the entered Award Number, select the Export All button at the top righthand side of the screen.
8. To Export the results for a subsection, locate and expand the specific subsection and select the Export button located at the top righthand side of the section.
9. Once the Export button is selected, the Award data is then available as an excel file.

How Span of Control affects EAF access

During the PIEE registration process users may register for an EDA – EAF Administrator role by Group or Location Code. Span of control varies depending on how the user registered.

How to Determine if an Award is within User’s Span of Control:

• If registered by Group, the Issue Office DoDAAC or Admin Office DoDAAC on an Award must fall within the EAF Administrator’s Group or Subgroup.
• If registered by Location Code, the Issue Office DoDAAC or Admin Office DoDAAC on an Award must fall within the EAF Administrator’s registered Location Code.

NOTE: When viewing an award file with multiple Order Numbers listed, it is possible some of those Orders are within the user’s span of control, while others might not be. In this situation, users will only be able to Add Documents, View/Edit, Delete/Mark for deletion, or select the Reviewed checkbox on those orders within their span of control.

Additional Capabilities Available when Viewing an Award within User’s Span of Control

• Add/Edit Documents
• Add/Edit Notes
• Review/Unreview documents
• Download All
• Delete/Mark for Deletion
  • Level 2 or 3 can “Delete”
  • Level 4 or below can “Mark for Deletion”
    • Level 2 or 3 will receive an email when a manually uploaded document is marked for deletion by a Level 4 or below user (If within their span of control)

NOTE: The “Level” of a user is dependent upon their registered group or DoDAAC code.

How to Download an EAF and Supporting Documents

Roles with access to Download an Enterprise Award File in the Electronic Data Access (EDA) application:

• Acquisition Sensitive Reporting
• Advanced Reporting
• Contracts
• EDA Executive Reporting User
• EAF Administrator

Search for an EAF and click the Award Number hyperlink. Review Search training for additional information. A single file, multiple files, or all files may be downloaded. Single files are downloaded directly to the local machine using the Download button found in each sections Actions column. Alternatively, multiple or all files may be downloaded via the Download Selected or Download All buttons, and a zip file can be found within Tasks in EDA.

EAF Single Document Download Process:

1. Log in to Procurement Integrated Enterprise Environment (PIEE) Application (https://piee.eb.mil/).
2. Open the Electronic Data Access (EDA) application by clicking the ‘EDA’ Icon.
3. Select Search under the Enterprise Award File navigation section.
4. Enter search criterion and click the Search button.
5. Optional Step: Toggle the Base Award with all Orders option above the search results to enable the Award Number hyperlink to view the entire Enterprise Award File.
6. Find the Award and click the Award Number hyperlink to open the file.
7. Locate appropriate section with document and select Download button in the Actions column.
8. The document downloads using the browser’s default save process.

EAF Multiple Document Download Process:

1. Either select the check all box at the top of the appropriate section or select the checkbox in each row for the documents to be downloaded.
2. Click the Download Selected button to begin the download process.
3. The download request is sent to the EDA - Task navigation section. Open TASKS and click the Task Download option in the navigation.
4. The Job List page displays, and all download tasks are available here.
5. Locate the Enterprise Award - Report Type job and click the Download button in the Actions column.
6. A popup displays with a Direct Download (faster) and a normal Download (via EDA App - slower) option. Click preferred Download button.
7. The download process will save .zip folder to the local machine.
8. Unzip the folder to view the files from the EAF.

NOTE: To download all displayed files on the EAF click the Download All button at the top of Award page. The files will be available for saving in the Task navigation in EDA.

Document Type List for EAF Sections with Manual Upload

Data Auto-population for EAF Sections

Sections in EAF auto-populate data from other applications to be viewed and cannot be edited in the EAF only notated and reviewed.

Auto-populating EAF Table Sections: