Electronic Data Access (EDA) - Vendor Document Level Information Report

Vendor Document Level Information Report

Vendor Document Level Information Report

Reference Guide

Click this link to open the Reference Guide Vendor Document Level Information Report document (PDF)

Reference Guide

Table of Contents

EDA Role

Search Criteria

Document Type *

Document Status *

Search Results

Exporting Search Results

EDA Roles	Roles with the ability to access Vendor Document Level Information Reports in EDA Vendor Users with this role will have access to the Vendor Document Level Information Report by CAGE whose contracts are on the report. Vendors do not get access to the report data if they have access to the CAGE + Extension only. Vendor View Only Users with this role will have access to the Vendor Document Level Information Report by CAGE whose contracts are on the report. Vendors do not get access to the report data if they have access to the CAGE + Extension only. Acquisition Sensitive Reporting GSC users with this role will have the ability to access the Vendor Document Level Information report based on Issue by and Contract Number/Delivery Order used when registering for an EDA reporting role at the time of running the report. Advanced Reporting GSC users with this role will have the ability to access the Vendor Document Level Information report based on Issue by and Contract Number/Delivery Order used when registering for an EDA reporting role at the time of running the report. Executive Reporting GSC users with this role will have the ability to view everything on the Vendor Documents Level Information Report.
Search Criteria	The user will navigate to the Vendor Document Level Information Report page by selecting Analytics from the EDA Dashboard, selecting the Reports dropdown and clicking on the WAWF Reports link. Select Vendor Document Level Information Report from the WAWF Reports page. The user will navigate to the Vendor Document Level Information Report page and enter criteria to retrieve desired data. Search criteria includes: Submitted Date From Submitted Date To Document Type* Document Status* Contract Number CAGE Code Delivery Order Number Shipment Number Invoice Number Search Criteria page:
Document Type*	To return results with a specific Document Type, select a value from the Document Type dropdown menu. Document types include: Commercial Item Financing Construction Invoice Cost Voucher Cost Voucher – Shipbuilding Credit Invoice Energy Invoice Energy Receiving Report Fast Pay Invoice Grant Voucher Invoice Invoice 2-in-1 Miscellaneous Payments Navy Construction/Facilities Management Invoice Navy Shipbuilding Invoice Non-Procurement Instruments (NPI) Voucher Performance Based Payment Progress Payment Receiving Report Reparables Receiving Report Summary Cost Voucher Telecommunications Invoice (Contractual) Telecommunications Invoice (Non-Contractual) Transfer Performance Evidence Receiving Report
Document Status*	To return results with a specific Document Status, select a value from the Document Status dropdown menu. Document Statuses Include: Accepted Invalid Resubmitted Correction Required Partial Suspended - CEFT Hold Recall Available Inspected Rejected Certified Paid Suspended Extracted Processed Received Approved Navy-in-Process Submitted Draft Pre-Inspected Void Acknowledged myInvoice Reviewed Credit Pre-Certified Trans Doc Required In Process
Search Results	Once the search criteria are entered, the system will return a list of contracts with the requested criteria Criteria for the WAWF Line Level Report Search Results include: Submitted Date Invoice Number Document Type Code Inspect by DoDAAC Issue DoDAAC LPO DoDAAC Invoice Received Date Shipment Date Inspection Point Contract Number Invoice Amount Combo Type Inspect by Ext. Ship to DoDAAC LPO Ext. Acceptance Date Final Shipment Indicator Acceptance Point Delivery Order Number Active/Archive Indicator Input Type CAGE Code Ship to Ext. Pay DoDAAC LPO Certified Date Contract Type Vendor Invoice Number Shipment Number Document Status Admin DoDAAC Contractor Name Acceptor DoDAAC Invoice Date LPO Reject Date Final Indicator Additional Information
Exporting Search Results	Once the search results are returned, the Export buttons will allow the user to export search results in CSV format or Excel format for import to a spreadsheet. For this guide, the report will be exported as an Excel document. After selecting an export format, to retrieve either export, select the Task Download link in the Task dropdown of the EDA Dashboard. A message will pop-up that the requested download has started. To find the requested download in the Job List and select the Jobs button in the Action column. After clicking the Jobs button, select Direct Download from the Download Files window. Sample Excel spreadsheet: